AIPA Secretariat

- 2023-12-23, 13:11

AIPA adalah singkatan dari ASEAN Inter-Parliamentary Assembly. Ini berfungsi sebagai pusat komunikasi dan informasi di antara Anggota Parlemen yang terdiri dari Brunei Darussalam, Kamboja, Indonesia, Republik Demokratik Rakyat Laos, Malaysia, Myanmar, Filipina, Singapura, Thailand, dan Viet Nam. Berikut ini adalah Lowongan Kerja AIPA Secretariat.

Tujuannya adalah untuk membangun kerja sama yang lebih erat di antara kelima badan legislatif masing-masing dan anggota parlemen mereka dan untuk memanfaatkan partisipasi yang lebih besar dari masyarakat ASEAN dalam upaya mencapai tiga tujuan awal utama ASEAN: untuk mempromosikan pembangunan ekonomi, sosial dan budaya di kawasan; menjaga stabilitas politik dan ekonomi kawasan; dan untuk melayani sebagai forum untuk resolusi perbedaan intra-regional.

Tujuannya adalah untuk memberikan kontribusi yang signifikan melalui kerjasama antar parlemen dalam pencapaian tujuan dan aspirasi ASEAN.

Lowongan Kerja AIPA Secretariat

Saat ini AIPA Secretariat memberikan kesempatan lowongan kerja untuk dapat bergabung bersama dengan posisi sebagai berikut:

LEGAL AND ADMINISTRATION OFFICER (LAO)

The Legal and Administration Officer (LAO) serves as a key member of the Finance and Administration team, reporting directly to the Deputy Secretary-General. In this capacity, the LAO holds responsibility for overseeing legal functions and handling day-to-day administrative and operational tasks. The primary goal is to ensure the efficient management of the AIPA Secretariat. This role encompasses the management of diverse legal matters, oversight of the employment process and procedures, and observing legal aspects in the organization’s relations with external partners.

Functional Relationship :

Internal (within Post)
- Within Directorate of Finance & Administration
- With the top level of Management (Secretary General & Deputy Secretary General)
- All official staff of the AIPA
External (outside Post)
- National Secretariats of AIPA Member Parliaments
- External stakeholders of AIPA, including but not limited to Strategic Development

Roles and Responsibilities :

Legal Compliance
- Stay updated on changes in relevant laws and regulations to guarantee organizational compliance
- Draft, review, and revise legal documents, contracts, and agreements, both internally and externally
- Provide legal guidance on governance, regulatory compliance, and risk management issues
- Assist in managing legal risks and resolving disputes
- Oversee the entire contract lifecycle, including drafting, negotiating, implementing, and renewing contracts
- Collaborate with different Directorates to review and negotiate contracts with external parties
- Ensure that all contracts adhere to legal requirements and organizational policies
Administration
- Manage internal and external communications, including drafting emails, memos, and official correspondences for the AIPA Secretary General
- Maintain the organization’s legal library and resources in coordination with other Directorates
- Assist in preparing and submitting legal reports as required
- Collaborate with other Directorates to ensure compliance with legal and regulatory requirements
- Organize administrative tasks, including managing office procedures, organizing records, handling correspondence, and supporting various administrative functions for the smooth operation of the office
Human Resources
- Lead the end-to-end recruitment process, including candidate sourcing, interviews, and onboarding, to ensure a positive employee experience
- Develop, implement, and update HR policies and procedures in compliance with labor laws and organizational objectives
- Administer and maintain accurate HR records (attendance, EEO data, etc.) according to policy and legal requirements
- Develop a performance evaluation system, set individual and time goals, provide feedback to employees, and design development programs to enhance employee performance
- Identify training needs, design effective training programs, and implement employee development activities to improve their skills and knowledge

Qualification and Requirement :

Education and Experience :
- Demonstrated high self-commitment to contribute to the improvement of the AIPA Secretariat
- Completion of a bachelor’s degree in Law, Legal Studies, Business Administration, Management, or a related field
- Proven skills in Legal and Administration management, with a minimum of 3 (three) years of experience in Legal and Administration management
- Experience and/or understanding of managing various legal matters, including agreements drafting, proofreading and review, and legal research, is an advantage
Qualifications and Technical Skill :
- Proficiency in both oral and written English
- Solid knowledge of local and international laws, regulations, and legal processes
- Ability and/or experience in conducting research and providing administrative support
- Capability to handle confidential and sensitive information with discretion
- Advanced user-level computer skills with a strong proficiency in various software, including Excel, PowerPoint, and Word
- Excellent communication skills, encompassing the ability to write and speak clearly and effectively, and an exceptional capacity to engage and listen